Built for Single & Multi-Station Fuel Retailers Across India

Every Litre Accounted For.Every Rupee Reconciled. In Real Time.

Eliminate manual registers and hours of end-of-shift stress. Forecourt salesmen log their own meter readings and cash; managers settle shifts in under 3 minutes; owners monitor stock, cash, and credit live from any device.

Explore Features
Multi-Station Command Center Credit & Fleet Ledger Tank Dip Variance

Our Promise

Four guarantees every station gets.

  • Role-Based Financial Privacy

    Attendants log only their own readings. Station revenue, bank balances, and profits remain strictly restricted to Owner and Manager.

  • Zero Hardware Investment

    No expensive POS machines or servers required. Runs smoothly on any existing smartphone, tablet, or PC.

  • Zero-Leakage Reconciliation

    Every rupee verified across cash handovers, digital UPI/QR payments, testing deductions, and credit slips.

  • WhatsApp Ledgers

    Itemized billing summaries and PDF statements for fleet owners and transporters, shared on WhatsApp (Pro and Enterprise).

The Problem

Where Is Your Forecourt Losing Time and Margin Daily?

  • Daily Shift Handover Bottlenecks

    Shift changes become prolonged arguments between attendants and cashiers to tally readings and cashbags.

  • Manager Register Overload

    Managers spend half their day transcribing paper slips and re-entering data into outdated software.

  • Credit Monitoring & Aging Delays

    Unmonitored credit limits, pending balances, and delayed recovery from transporters.

  • Dip vs. Meter Variance

    Undetected gaps between underground tank dip readings and cumulative nozzle sales.

  • The Multi-Station Blindspot

    Multi-pump owners making repetitive phone calls to managers just to track daily sales, stock, and cash collections.

The Platform

Modern Fuel Retail Operations. Streamlined into One Clean Workflow.

Distributed Staff Workflow & 3-Minute Manager Settlement

  • Salesmen log their own closing meter readings, cash submitted, and credit slips on mobile.
  • Managers no longer do manual data entry. They update fuel rates, assign shifts, and at the end of the day simply verify and approve settlements with one click—freeing them to focus on vital jobs like tank dip logging, tanker decantation verification, and forecourt safety.

Morning shift settlement

Petrol · Nozzle 1 · 200.0 L₹20,900
Petrol · Nozzle 2 · 150.0 L₹15,675
Diesel · Nozzle 3 · 300.0 L₹27,150
Testing deduction · 10.0 L−₹905
Net sales₹62,820
Cash ₹38,420 + UPI ₹18,900 + Credit ₹5,500₹62,820
Variance₹0

Tank Dip vs. Cumulative Meter Volume

Direct daily comparison between physical dip levels and cumulative nozzle throughput for instant variance visibility.

Diesel tank 1

Opening dip12,400 L
Meter sales−1,850 L
Expected10,550 L
Dip reading10,538 L
Variance−12 L (0.11%)

Remote Owner Command Center

  • Live fuel stock levels across all stations to prevent dry-outs.
  • Live forecourt roster showing staff on duty across shifts.
  • Station performance ranking to pinpoint where attention is needed.
  • Credit exposure monitoring to spot runaway balances early.

Stock · Station A

Petrol14,200 L · 71%
Diesel6,800 L · 34%
Power3,100 L · 31%

Smart Credit Customer Monitoring

Customer-wise and account credit limits, real-time pending balance indicators, and instant PDF statement generation with easy WhatsApp sharing.

Sharma Transport₹1,45,000 of ₹2,00,000
Kulkarni Logistics₹92,000 of ₹1,00,000
Patil Agro₹12,500 of ₹50,000

Cash Shortage & Excess, Tracked Per Person

See who was short or over at every shift close, keep a running balance for each employee, and alert the owner when a shift settles with a variance.

Shift Close · Morning

Raju · Counted ₹48,050Short ₹150
Santosh · Counted ₹36,400Matched
Vikram · Counted ₹31,120Excess ₹120
Net variance−₹30

✓ Owner alerted on WhatsApp (Pro & Enterprise)

Comprehensive Audit Trail & Cloud Security

  • Detailed activity logs record rate revisions, nozzle meter adjustments, and ledger edits with user identity and exact timestamps.
  • Encrypted in transit (HTTPS) and at rest with multi-tenant data isolation and complete dealer privacy.

Forecourt Activity & Audit Trail

06:00 AM · Rate Update: MS ₹104.20 → ₹104.50Manager Amit
06:15 AM · Dip Reading Tank 1 (10,538 L)Verified
11:42 AM · Credit Limit Alert: Sharma TransportsOwner Notified
Entries logged today3

✓ Secure activity log · Encrypted in transit & at rest

Native Forecourt Hardware & Mobile Ecosystem

Forecourt Power in Your Pocket. Full ERP on Your Desk.

Dedicated Android mobile apps for attendants and multi-pump owners, seamlessly paired with a comprehensive desktop command center for managers and accountants.

PetroBee Forecourt Attendant App Real-Time Sync

Dedicated Salesman Forecourt Mobile App (PetroBee)

Empower pump attendants to record nozzle meters, drop cashbags, and print thermal shift handover slips right at the forecourt in under 60 seconds.

  • 60-Second Shift Closing: Salesmen log meter start/end, test deductions, and digital UPI totals.
  • Physical Cash Counter: Built-in denomination keypad (₹500, ₹200, ₹100, ₹50) prevents math errors.
  • 58mm Thermal Bluetooth Printing: Print instant shift handover summary slips directly from Android.
  • Glove-Friendly UI: High-contrast dark forecourt theme designed for sunlight visibility and one-thumb usage.
Supports Android 8+
Owner Executive Companion · Coming Soon Real-Time Sync

Dedicated Station Owner Executive App

Carry your multi-station fuel empire in your pocket. Monitor live cash, nozzle sales, and tank inventory from anywhere in the world.

  • Live Revenue Ticker: Real-time rupee collections and fuel volume updated with each shift handover.
  • Dry-Out Tank Dip Alerts: WhatsApp alerts when underground tanks drop below safety reorder levels.
  • Remote Credit Monitor: Instant alerts when transporters exceed agreed credit limits.
  • WhatsApp Shift Digest: Daily profit, cash-in-bank, and stock summary delivered at shift end.
Coming soon for Pro & Enterprise
Interactive Product Showcase

Real Software Screens on Desktop & Mobile

The station dashboard, the owner dashboard and the PetroBee forecourt app, shown with sample data.

Role-Based Forecourt Architecture

Built Specifically for Every Forecourt Role.

From nozzle salesmen to chartered accountants, PetroHive gives each team member the exact tools they need.

Station Owner Experience

See every rupee, every pump, every shift in real time.

Keep total remote command over single or multi-station operations without making endless phone calls to managers.

Core Capabilities for Station Owner

  • Real-time revenue, gross margins, and cash collections across all stations.
  • Live underground tank stock levels and low-fuel dry-out warnings.
  • Remote credit exposure monitoring—spot runaway customer balances instantly.
  • Daily WhatsApp business digest at shift end (Pro and Enterprise).

Guided Setup

Up and Running in 10 Minutes. Built for Everyone.

  1. 1

    10-Minute Setup with Guided Mode

    Step-by-step interactive onboarding to map your tanks, nozzles, and fuel grades.

  2. 2

    Guided Daily Operations

    Station staff and managers follow a straightforward, step-by-step guided path for opening shifts, logging meter readings, settling cash, and all forecourt operations.

  3. 3

    Instant Owner Visibility

    Real-time cash collection, sales volume, and stock levels populate your private dashboard, with a daily WhatsApp summary on Pro and Enterprise.

Daily Operational Pipeline

From Forecourt Nozzle to Owner Dashboard in 4 Steps

  1. 01

    Capture Sales

    Nozzle readings, UPI QR, cashbags, and credit slips logged live from the forecourt.

  2. 02

    Validate Shifts

    Managers reconcile physical cash against cumulative nozzle volumes in under 3 minutes.

  3. 03

    Store Securely

    Encrypted cloud storage with role-based permissions and detailed audit logs.

  4. 04

    Deliver Insights

    Executive owner dashboard, live tank stock, and daily WhatsApp summaries on Pro and Enterprise.

Pricing

Simple Pricing.

15-day free trial on every plan, with a 50-message WhatsApp demo. No card needed to start.

Pay ₹0 Today15-day full-access trial is 100% free · One-time ₹1,499 setup fee applies only if you continue monthly after trial

Basic Plan

Single Station Forecourt

₹999 /month

Just ₹33 / day

+ ₹180 GST (₹1,179 total · ITC eligible with GST invoice)

+ ₹1,499 setup & training (Pay ₹0 today · billed only after 15-day trial)
15 days free
  • 1 Fuel Station · 4 tanks & 8 nozzles
  • 8 logins (web & PetroBee mobile app) · 10 staff members
  • 150 credit customers & PDF statements
  • Owner, Manager, Cashier & Attendant roles
  • Daily nozzle shift closing & meter reading tally
  • Tank dip vs. meter volume variance logs
  • Cash, UPI & card settlement reconciliation
  • In-app & PDF downloadable shift-end stock & profit reports
  • PetroBee Forecourt Mobile App (for Attendants & Cashiers)
  • Excel data export & standard email support

Pay ₹0 today · No card required · Setup fee billed only after trial

Pro Plan

Recommended

Growing Forecourts & High-Throughput Stations

₹1,699 /month

Just ₹57 / day

+ ₹306 GST (₹2,005 total · ITC eligible with GST invoice)

+ ₹1,499 setup & training (Pay ₹0 today · billed only after 15-day trial)
15 days free
  • ✦Everything in Basic, plus:
  • Up to 2 Fuel Stations · 6 tanks & 12 nozzles for each station
  • 16 logins (8 per station) · 15 staff members for each station
  • 400 credit customers for each station (with over-limit alerts)
  • 500 WhatsApp messages / month / station: shift digests, itemized billing slips & payment reminders
  • Licence & certificate expiry tracker with WhatsApp/SMS reminders
  • Consolidated multi-station owner dashboard
  • SoonOwner Multi-Station Mobile Dashboard
  • Priority email & chat support

Pay ₹0 today · No card required · Setup fee billed only after trial

Enterprise Plan

Multi-Station Retailers (3–5 Stations)

₹2,499 /month

Just ₹83 / day

+ ₹450 GST (₹2,949 total · ITC eligible with GST invoice)

+ ₹1,499 setup & training (Pay ₹0 today · billed only after 15-day trial)
15 days free
  • ✦Everything in Basic & Pro, plus:
  • 3 to 5 Fuel Stations · up to 12 tanks & 24 nozzles for each station
  • 40 logins (8 per station) · 30 staff members for each station
  • 1,000 credit customers & fleet contracts for each station
  • 2,000 WhatsApp messages / month / station
  • Centralized Multi-Pump Command Center & station ranking
  • Comprehensive activity logs & audit trail
  • Priority support tickets: Enterprise requests answered first

Pay ₹0 today · No card required · Setup fee billed only after trial

Setup doesn't fit a plan?Custom Forecourt Builder from ₹1,499/mo with every Pro feature: extra stations (+₹399/mo), tanks (+₹49/mo), nozzles (+₹29/mo), user seats (+₹39/mo) or credit customers (+₹49 per 100).

* All plans issue an official B2B tax invoice featuring your pump's registered trade name & GSTIN. The 18% GST is claimable as Input Tax Credit (ITC) as per GST rules in your GSTR-3B return.

FAQ

Frequently Asked Questions

No. PetroHive enforces strict role-based access control. Forecourt salesmen and attendants only see their assigned nozzles and their own shift entry forms. Full station margins, ledger totals, bank accounts, and overall profitability are strictly restricted to the Owner and designated Managers.

Replace Paper Registers with Intelligent Forecourt Management.

Join forward-thinking fuel retailers across India. Get set up in 10 minutes.